GLAM/Newsletter/Newsroom/Publishing

GLAM

Galleries • Libraries • Archives • Museums


The editor-in-chief is normally in charge of setting and enforcing deadlines for publication each month, making final editorial decisions about what to publish, and for carrying out this publication process. When he is unavailable, other senior editors may take his place.

ProcessEdit

Handle the actual "publishing" tasks in the following order; it should avoid the necessity of having to purge each individual article to update the footer.


  1. Make the individual pages ready
    1. Check Gmail + GLAM/Newsletter/Suggestions
    2. Purge this page
    3. Update the issue contents page (at GLAM/Newsletter/MONTHNAME YEAR/Contents, e.g. this month: GLAM/Newsletter/October 2021/Contents. It should be in the same format as GLAM/Newsletter/August 2012/Contents, which should be self-explanatory. Make sure that all pages listed at Special:PrefixIndex/GLAM/Newsletter/October 2021/Contents/ is listed.
    4. Move all the pages to subpages of GLAM/Newsletter/Month Year/Contents/
    5. Add the footer to all the articles if it's not already present. (example)
      • Be sure to fill the |month= parameter with October 2021 and the other 2 parameters (without names) as the date of the previous article in that series and the next, respectively. <noinclude>{{GLAM/Newsletter/Comments|month=October 2021}}</noinclude>
      • Make sure the article is linked to the previous edition of that subject.
      • Make sure that previous edition links to the current edition.
    6. Make sure that the highest heading level on pages is <h3> (===).
    7. Make sure the header and contents of this month are used and the title of the pages is filled in and complete.
  2. Create general pages
    1. Create GLAM/Newsletter/October 2021 (previous)   ( I - II - III - IV - V - VI - VII - VIII - IX - X - XI - XII )
    2. Create GLAM/Newsletter/October 2021/Single (previous)   GLAM/Newsletter/October 2021|GLAM/Newsletter/October 2021/Single|GLAM/Newsletter/October 2021/Announcement
    3. Update: GLAM/Newsletter/Issue
    4. Add edition here: GLAM/Newsletter/Archives
  3. Sending out
    1. Global message delivery/MassMessage: Post the front page of the edition on the talk pages of subscribers. To do this, you must be on the Access list (old list).
      1. Go to meta:Special:MassMessage
      2. Set RECIPIENTS (first field) to Global message delivery/Targets/GLAM
      3. Set SUBJECT (second field) to ''This Month in GLAM'': October 2021
      4. Post the front page of the edition to the third field (BODY)
      5. Let the previous section be followed by <div style="margin-top:10px; font-size:90%; padding-left:5px; font-family:Georgia, Palatino, Palatino Linotype, Times, Times New Roman, serif;">[[m:GLAM/Newsletter/About|About ''This Month in GLAM'']] · [[m:Global message delivery/Targets/GLAM|Subscribe/Unsubscribe]] · [[m:MassMessage|Global message delivery]] · [[:m:User:Romaine|Romaine]] ~~~~~</div>
    2. E-mail: Create GLAM/Newsletter/October 2021/Announcement (previous) and send the newsletter to cultural-partnerships-l, glam-l and wikimediannounce-l mailing lists. An example of a formatted issue can be seen below (from thismonthinglam gmail.com).
      • Title: This Month in GLAM: October 2021
      • Send also to affiliates list + library list.
    3. Blog: Post the newsletter on the blog with title This Month in GLAM: October 2021, use the preview of the central part of GLAM/Newsletter/October 2021 and select category: This Month in GLAM issues.
    4. Twitter: Tweet about the publication (using the identi.ca account - it feeds through to the Twitter one - it increases the audience!). An example can be seen here: [1].
      • Use: #ThisMonthinGLAM @glamwiki ...; and more http://outreach.wikimedia.org/wiki/GLAM/Newsletter/October_2021
      • Also: #ThisMonthinGLAM Wikimedia's new edition of 'This month in GLAM' out now in mobile: http://outreach.m.wikimedia.org/wiki/GLAM/Newsletter/October_2021
      • Also: #ThisMonthinGLAM @glamwiki Add GLAM activities to our calendar at http://outreach.wikimedia.org/wiki/GLAM/Calendar/November_2021
    5. GLAM frontpage: Add one or two new headlines to the top of Template:GLAM/Newsletter/Headlines.
  4. Preparing next issue
    1. Update GLAM/Newsletter/Newsroom/Next
    2. Check for additions in GLAM/Newsletter/October 2021/Contents (history) and update GLAM/Newsletter/Contents. Initiate the issue contents page GLAM/Newsletter/November 2021/Contents (using {{subst::GLAM/Newsletter/Contents}}), so that editors can begin creating the next issue.
    3. Add a new heading for the next month to GLAM/Newsletter/Suggestions.
    4. Create new header on GLAM/Newsletter/November 2021/Header (previous)
    5. At least from time to time, check that the archive overview at GLAM/Newsletter/Archives is up to date.
    6. Set new date in GLAM/Newsletter/Newsroom. Clear out discussion and links related to the newly published issue in the Newsroom. Leave a note under Notes to thank this month's contributors and to announce any important upcoming news and any issues that have arisen with publication. Update the deadline.
    7. Thanks!
    8. Once a year: Create calendar for whole year (including January), create events for whole year and update GLAM/Calendar with new year. See Category:GLAM calendars for last calendar and Category:This Month in GLAM Events for last event page.

Mailing list outputEdit

August 2012 exampleEdit

This Month in GLAM is a monthly newsletter documenting recent happenings within the GLAM project, such as content donations, residencies, events and more. GLAM is an acronym of Galleries, Libraries, Archives and Museums. You can find more information on the project at glamwiki.org.

This Month in GLAM – Issue VIII, Volume II – August 2012



From the team: Results of the This Month in GLAM survey (part 1)
http://outreach.wikimedia.org/wiki/GLAM/Newsletter/August_2012/Contents/From_the_team

USA report: GLAM US Mid-Year Report, Philadelphia Museum of Art updates, Society of American Archivists
http://outreach.wikimedia.org/wiki/GLAM/Newsletter/August_2012/Contents/USA_report

UK report: QRpedia in a pub; British Library music manuscripts; UK GLAM abroad
http://outreach.wikimedia.org/wiki/GLAM/Newsletter/August_2012/Contents/UK_report

Spain report: Engaging librarians in Catalonia
http://outreach.wikimedia.org/wiki/GLAM/Newsletter/August_2012/Contents/Spain_report

Italy report: Italian institution case studies
http://outreach.wikimedia.org/wiki/GLAM/Newsletter/August_2012/Contents/Italy_report

Germany report: Wikipedia editing in museums
http://outreach.wikimedia.org/wiki/GLAM/Newsletter/August_2012/Contents/Germany_report

Sweden report: Collaborations taking off
http://outreach.wikimedia.org/wiki/GLAM/Newsletter/August_2012/Contents/Sweden_report

Serbia report: GLAM Cooperation with Aeronautical Museum - Belgrade; WLM first time in Serbia
http://outreach.wikimedia.org/wiki/GLAM/Newsletter/August_2012/Contents/Serbia_report

Mexico report: Image donation; 2 new GLAM projects
http://outreach.wikimedia.org/wiki/GLAM/Newsletter/August_2012/Contents/Mexico_report

Africa report: A month in Africa's GLAMs
http://outreach.wikimedia.org/wiki/GLAM/Newsletter/August_2012/Contents/Africa_report

Australia and New Zealand report: Freopedia
http://outreach.wikimedia.org/wiki/GLAM/Newsletter/August_2012/Contents/Australia_and_New_Zealand_report

Open Access report: Open Access Media Importer ready for code review; Featured content
http://outreach.wikimedia.org/wiki/GLAM/Newsletter/August_2012/Contents/Open_Access_report

Wiki Loves Monuments report: Wiki Loves Monuments worldwide: started!
http://outreach.wikimedia.org/wiki/GLAM/Newsletter/August_2012/Contents/Wiki_Loves_Monuments_report

Calendar: September's GLAM events
http://outreach.wikimedia.org/wiki/GLAM/Newsletter/August_2012/Contents/Events

Blog outputEdit

August 2012 exampleEdit