Wikifying a conference

Preparation

• Papers and posters should indicate - instead or in addition to keywords - the top 3 (or so) most relevant Wikipedia articles that would be useful to understand the matter of the conference contribution
• Abstracts - or even the full papers - should link to Wikipedia articles when concepts come up first
• Use wikis for planning
• Think of offering some of the Events, e.g. workshops, writing competitions

During the conference

Talks/ poster sessions

Presenters

... should be encouraged to ...

• highlight or at least mention the top 3 (or so) Wikipedia articles relevant to their presentation
• use materials from Wikimedia projects, or to make their own materials available under a Wikimedia-compatible license, perhaps even uploading directly to Commons
• make proposals or invite suggestions for large-scale or long-term collaboration between the communities of that conference and Wikimedia

Audience

... should be encouraged to ...

• check existing Wikipedia articles (especially the ones highlighted by the presenters or in the abstracts) in their preferred languages as well as the Commons categories for quality, quantity, illustration etc.
• communicate these articles and a rough evaluation by way of social media
• get back to the presenters with specific questions related to improving/ starting these articles
• document the event by audio, video or otherwise and to make these materials available under a Wikimedia-compatible license, perhaps even uploading directly to Commons

Organizers

• should encourage above behaviour

Booth/ stand

• Needs attractive location
• Works best with PR materials and/ or interactive demo like http://wikistream.inkdroid.org/ or http://www.lkozma.net/wpv/index.html
• Needs to be stuffed with Wikimedians competent in the subject of the conference and its coverage on Wikimedia

Post-processing

• Report on the conference
• Follow-up on ideas for large-scale or longer-term collaborations between the wiki and research community

Other

• Lanyards
  • Please consider the environmental impact of single-use, plastic lanyards.
  • Name on both sides
  • Schedule etc. within
• Kiwix
  • With selection of wiki articles related to the conference theme
• Wikimedia banners
• Sponsorship
• Involve relevant WikiProjects